Notes for Speakers
Program Formats
Arena Talk Format
The audience will be seated in a circular arrangement around a stage of approximately 5 x 5 meters. Your presentation will be displayed on a cube screen suspended above the stage.
Social Media Stage
On this stage, the presentation will be broadcast via a live video stream. The recording will also be available on YouTube afterwards. A small audience can follow the presentation through silent-disco headphones.
Event Stage
This stage will primarily be available for live demonstrations and competitions.
Standard Stage
All presentations in Halls 1-9 will be held in the traditional format of a lecture with a lectern.
Speakers Policy
We would like to kindly remind you of our shared commitment to maintaining a professional, respectful environment that reflects the highest standards of academic integrity and ethical dialogue. All professional interactions should support collaborative learning and constructive discussion. To help create an inclusive and respectful atmosphere, please review our speakers policy and act accordingly.
Timing and Discussion Format
We would like to point out a few important aspects regarding the design and structure of the sessions:
90-minute sessions
- 10 minutes discussion
- 5 minutes introduction and closing remarks
- 75 minutes effective presentation time
60-minute sessions
- 5 minutes discussion
- 5 minutes introduction and closing remarks
- 50 minutes effective presentation time
Please make sure to strictly adhere to these time limits to ensure a smooth program flow!
Post-sessions Q&As will not take place in the lecture hall itself, but in a designated area („Discussion Zone“) within the conference center.
Presentation File Submission
Please deliver your PowerPoint file at least 2 hours before your session at the designated Speaker Ready Room.
Files must be provided on a USB stick or can be uploaded in advance via an upload center.
You will receive the access data for this approximately 1 month prior the conference.
Registration
You will receive an email with a personalized registration link in February. As a speaker in the main scientific program, early bird rates will apply to you even if you register after the deadline.
Please note that speakers giving only one presentation are not eligible for a registration fee waiver. You can find more information on the reimbursements for speakers and chairs here:
ICEM2026 | Reimbursements for Speakers & Chairs
Travel and Accomodation
The ICEM Village in Hamburg’s HafenCity is more than just a place to stay. It’s our way of creating something truly new in the world of medical conferences: a space designed for connection – inspired by the spirit of the Olympic Village.
With public transport you can reach the conference venue in about 20 minutes from the ICEM Village. For sustainability reasons—and because the public transport connections in Hamburg are excellent—we will not provide a dedicated transfer.
Find out more about the ICEM Village here: ICEM Village